Avoid The Most Costly Mistakes Made In Writing Government Proposals
Legislation impacts your government proposal writing: The Office of Management and Budget shows annual spending on government contracts of about $535 billion in 2010 and 2011. In 2012 government contract proposal awards decreased to $515 billion in 2012.
Another critical regulation that impacts your proposal writing strategies is the 2013 National Defense Authorization Act, passed by Congress which introduced important new federal acquisition reforms. Not yet realized by many contractors, it has a direct impact on how to write government proposals. Without a new strategic approach, you stand a substantial chance of not getting the award.
- Develop stronger technical proposals and approaches;
- Show the government that you pose the least amount of risk;
- Demonstrate value and trade-offs that justify your pricing;
- Effectively use teaming partners and subcontractors to reach larger contracts.
- Overcome common mistakes with past performance.
Effective proposal writing for government contracts means developing competitive strategies with your technical and management, qualifications of your key personnel and, most often missed, demonstrating that your pose the least risk to the government.
Your pricing proposals are also thrown out for selection because you fail to justify why the government should pay a higher price premium for your bid. Our government proposal writers show you how to minimize adverse impact.
Develop a Unique Proposal Writing Process
Our process is realistic, detail oriented and focused on the project goals described in the government RFP. Our effectiveness is based on three decades of government contracting experience, as well as the utilization of real-time data of what works and what does not work that comes from our courtroom experience and knowledge of government proposal disputes.
We can increase your probability of award by:
- Helping you develop a winning strategy based upon the actual contents of the government’s RFP requirements.
- Developing proposal management concepts that set internal deadlines that ultimately meet the agency’s submission date.
- Introducing sound compliance matrices to avoid your proposal being thrown out by the government.
- Helping you to avoid canned proposal templates that miss the mark by writing an RFP response that uniquely mirrors the specific solicitation criteria.
- Overcoming technical proposal landmines by introducing a more effective and competitive technical approach.
- Offering substantive attorney review to ensure that you have addressed all proposal and Statement of Work Requirements through our extensive knowledge of the required FAR sections. This unique approach is unparalleled in traditional proposal preparation companies and provides you with an additional layer of review and confidence in proposal diligence and opportunity.
- Explaining and implementing strategies that overcomes past performance hurdles and ultimately increasing your technical scores.
- Developing methodologies that teach you how to effectively use teaming partners and subcontractors to minimize the government’s risk of non-performance.
- Implement a winning approach, but also with the important goal of withstanding a bid protest – other government proposal writers miss this part.
4 Common Reasons Why Your Government Proposal Doesn’t Reach the Final Pile
Your response to a government proposal must meet the basic compliance requirements as stated in the solicitation. If not, you will be automatically thrown out. Rejection is not why you wrote the proposal!
- Proposal outlines: Our professional government proposal writers see first-hand the common mistakes made by small businesses and even large DOD contractors. We ensure that your proposal outline mirrors the agency’s expectations and that a sound compliance matrix is in place from the onset.
- Technical proposal format: A common mistake made in federal proposals is to omit the required format set by the agency. Instead, bidders tend to simply write their RFP response as though it were a commercial bid. Our consultants help you to avoid these types of basic mistakes.
- Best value approaches: Your government proposal only meets the final pile when the agency sees value. Although best value can be reached by evaluating your technical proposal and past performance, successful winners inject unique offerings and the agency may be willing to pay a higher premium for this added value.
- Proposal topics: Although the agency sets the format for you to follow, our government proposal consultants will show you how to inject topics that actually get the attention of government contracting agencies. Writing a winning government proposal also means outshining the competition by adding value without additional costs.
Learn How to Submit Government Proposals That Target Larger Projects
At Watson & Associates, LLC our government proposal writing consultants show you how to overcome the common hurdles faced by small businesses.
Although you are confident that you can perform the project, the real task is to convince the agency. One way that a proposal does this is through risk reduction strategies and effective communication of your bid details. We will help you:
- Overcome past performance hurdles.
- Develop a formal proposal that uses teaming partners.
- Avoid affiliation issues that could get your award takes away.
- Develop effective subcontracting plans.
- Assist with small business participation proposals.
Can Your Proposal Withstand a Bid Protest?
One of the unique capabilities offered by our government proposal writing team is that you also get input from attorneys that are involved in bid protest litigation on a day-to-day basis.
As compared to traditional government consulting companies, we actually target winning proposals and have them rejected during a bid protest. This experience continuously builds upon our understanding of sourcing trends, mistakes causing rejections and the vulnerabilities in awarded contracts. This experience places us in the unique position of not only helping you to submit a winning government proposal, but to also keep it in the event of a bid protest after award.
Writing Federal Proposals – Large Businesses
Large DOD and DOS contractors are now facing struggles when writing a government proposal for federal agencies. As a result, they lose out on high profile and high dollar projects. To remedy this problem, Watson & Associates offers a central bid proposal location for large companies to:
- Train their internal proposal writers on current requirements and trends,
- Oversee the development and execution stages for federal RFP’s, and
- Implement technical proposal formats, processes and outlines that pave the way to success.
Overcome Proposal Hurdles Faced By Small Businesses
Small businesses typically have a focused and limited talent pool within their company. Small businesses just cannot afford to budget in personnel for capture management and proposal writing, as well as the employees needed to perform the usual work of the business.
Someone who takes on writing a government proposal in this environment has a steep learning curve and bids have short time frames. It is a tough hurdle for new contractors and can lead to small businesses not winning awards. We all pursue success. It takes tools, it takes resources and working with Watson & Associates offers you the opportunity to:
- Learn how to write proposals that align with the government’s new source selection trends,
- Improve your technical proposals,
- Develop sound proposal outlines and formats, and
- Learn what your competition does not tell you.
Submit Strong and Competitive Technical Proposals
Knowing how to write a proposal for the federal government means learning how to implement proposal ideas that emphasize your technical and management approaches.
The GAO and other courts are filled with bid protest cases where companies lost the contract due to weak technical proposals. To address this problem part of strengthening your bid may mean subcontracting part of the contract to specialized companies. Watson & Associates will help with your small business subcontracting plans.
Our government contract consultants help you to minimize the risk of losing a bid protest after award by:
- Writing more persuasive and thorough technical proposals,
- Focusing on more than just the basic RFP requirements,
- Implementing proposal trade-offs for best value analysis, and
- Submitting proposals that demonstrate less risk to the agency.
Avoid Past Performance Proposal Landmines
Understanding how to write a government proposal also means strategically putting your previous contract performance on paper.
Past performance is one of the most highly rated proposal evaluation factors for the source selection team. Although you are confident that you can perform, you have to persuade the agency of this. Recent trends show that relevancy and complexity are primarily what the government evaluates. We can show you the strategies and ideas that minimize the impact of a lower score.
- Tip: Did you know that an agency may not ignore contract performance by an offeror involving the same agency, the same services, and the same contracting officer, simply because an agency official fails to complete the necessary assessments or paperwork?
- Tip: Did you know that a solicitation defect apparent on the face of the solicitation must be protested prior to the time set for receipt of initial proposals or quotations?
- Tip: Did you know that in your proposal an agency may attribute the experience or past performance of a parent or affiliated company of an offeror where the firm’s proposal demonstrates that the resources of the parent or affiliate will affect the performance of the offeror?
Government Proposal Writing Services
At Watson & Associates, we are the solution for your external talent resource in multiple phases of government contract bids. Our team of writers provide your company with:
- A-Z government proposal writing services beginning with a thorough interview with your principal contact and an in-depth review of the RFP you are bidding on;
- Professional writing, editing, formatting and review of your proposal;
- Technical proposal writing based on the specifications and requirements of the RFP;
- Pre and Post Bid RFP consulting services;
- Teaming and subcontracting approaches;
- Applying strategic past performances;
- Proposal a thorough understanding of RFP requirements;
- Proposal management, coordination and oversight;
- Help based on over three decades in federal government procurement.
Free Initial Consultation – Flat Rates Available – Call 1-866-601-5518.
The government proposal writers at Watson & Associates provide help to companies seeking to increase their bottom line.
We are not just the traditional RFP consultants. Instead, we have developed strategies that are based upon over three decades of experience in the federal procurement industry.
- Members of our team are former contracting officers and small business program managers.
- We have government contract lawyers that can provide guidance on how to avoid the most common and costly mistakes seen in protest litigation and disputes.
- Members of our proposal consulting team have actually awarded federal contracts and understand what it takes to win.
Call Our Government Proposal Writers to Meet Your Next Deadline
Contact our consultants to develop new government proposal writing strategies that increase your business profits.
If you are contemplating writing a proposal for an upcoming government contract or need effective proposal writing training, utilize our expertise to increase your chances of winning and expanding your revenue base. Call our writers toll free at (866) 601-5518 or contact us online.